Office Administration Role (Operations & Systems)

Office Administration Role (Operations & Systems)

This is a position in the office of a busy and vibrant school. The position has emerged due to the school’s growing needs.

The role will involve working in the following areas of school administration:


Educational Matters (administration)

  • Support organisation for educational activities based away from school e.g. class camps & excursions
  • Implement camp support
  • Administer student reports
  • Assist with administering compliance and statutory matters g. NESA, RANGS etc.


Systems Administration and Support (operations)

  • Operoo and permission slip management
  • Assist with timetabling and duty rosters
  • Complispace and policy suite management
  • Compilation and submission of Federal Census data and NCCD records


School Pro (database software)

  • Initiate effective use of software to support the administration of educational initiatives
  • Liaise with Business Operations Manager regarding potential improvements in database software and integration


First Aid

  • Support treatment of injuries and provide first aid



  • A current Working With Children check is essential and prohibited persons may not apply
  • Second responder and answer phone in office as required
  • Administrative/organisational matters as directed by the Education Director and Business Operations Manager
  • other duties falling within the scope of a Level 3 Clerical Officer as required from time to time


If the above areas of work interest you and you possess the following personal qualities and skills or experience, then we would be delighted to receive your application.



Personal Qualities:

  • A calm and mindful way of working
  • Engaging purposefully with children
  • Excellent interpersonal capability


Skills Required:

  • Proven admin experience
  • Knowledge of and experience in office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritise work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organisational and planning skills


This position (Level 3 Clerical Officer) is a 0.8–1.0FTE (negotiable) role operating Monday to Friday, from 9.00am–4.00pm (or similar hours as negotiated) for up to 44 weeks of the year.

The position will be responsible to and supervised by the Business Operations Manager. Remuneration and conditions will be in accordance with the Independent Schools NSW (Support and Operational Staff) Multi Enterprise Agreement 2021 – 2024.

Applications addressing the nine above listed qualities and skills are requested via email and include referees.

Applications will close on Friday 14 July 2023 at 5pm and interviews will be held in Term 3.

Further questions: Jeremy Street (Business Operations Manager) on 02 6655 8616 or